OracleAppsBlog
A day in the life of an Oracle Applications Consultant

User Groups and Special Interest Groups (SIG)

Saturday, August 14, 2004

UKOUG Financials Special Interest Group (SIG) Meeting

This post contains details of an upcoming UK Oracle User Group Financials Special Interest Group Meeting that I will be speaking at.

I’m moving to the UK on the 5th of September and am pleased to have been invited to speak at the next UKOUG Financials Special Interest Group (SIG) Meeting. If you or your organisation are UKOUG members, then come along to the meeting which is being held at the London Congress Centre on the 14th of September 2004. Details of my presentation are as follows: -

Session Title:

Keys to building effective Property Management solutions in 11i

Time:

  12:00 - 12:40

Presentation Abstract:

This presentation demonstrates how Oracle Property Manager provides a comprehensive real estate management solution which automates and enhances properties definition, space utilisation management and lease administration. It will highlight how Property Manager effectively supports lease execution from both the owner and leaseholder perspectives as well as how it integrates with Payables and Receivables. Also discussed will be key implementation considerations and the latest features introduced into the module.

The schedule for the day can be found here and other presentations on offer are as follows: -

Thursday, August 05, 2004

Implementing Oracle Tutor using Author and Publisher

This post explains what Oracle Tutor is and contains links to some very good online examples of organisations that have implemented Oracle Tutor using Author and Publisher

Tutor Overview

According to the Tutor Page on Oracle Appsnet: -

Oracle Tutor, a critical training product for the Oracle E-Business Suite, provides you with a powerful tool to document and track your business processes, determine workflow, and develop and deploy applicable training materials to end-users. It includes a repository of Oracle applications procedural and instructional content that can be dynamically customized to apply to a company’s unique business processes. The result is a set of job-specific desk manuals and student guides that are easy to update and can be deployed online.

The Tutor CD can be found amongst the 11i CD pack you will receive when you purchase Oracle E-Business Suite (a lot of people don’t know that it’s there!). After installing Tutor Author and Publisher as well as the associated documentation, probably one of the most important files to know about is the DOCREG.xls file which is normally located in the following directory \\Tutor11i\User Manuals. The DOCREG.xls file contains the following sheets: -

  • Legend
  • Procedures
  • Instructions
  • Business Forms
  • References
  • Coding Conventions
  • EDUC Abstracts (abstracts related to the training slides)
  • EDUC Powerpoints (generic training slides for each module)

Each of these sheets will provide you with a listing related to the sheet title. For example, the "Procedures" sheet will provide you with a list of all the generic Oracle procedures that you undertake to perform the processes in a particular module. The related procedural documentation as per the listing is delivered as part of the Oracle Tutor installation. The thing I like about having the procedures in this kind of listing is that you can easily filter and sort the listing to identify the procedures that are relevant to your area of business. Then you only have to find the associated documentation in the Tutor folders created when installing on your local machine.

Tutor Author and Publisher Examples

Despite Tutor being such a wonderful product I haven’t come across many organisations that have implemented. My guess is that with IT Budgets being cut
to the bone, businesses do not have the necessary resources to implement it. The following are some really good online examples of how Tutor can be implemented
for your organisation and distributed across the web: -

US Department of Transportation

Here there is an online implementation of Tutor for Accounts Payable, Accounts Receivable, Cash Management, Fixed Assets, General Ledger, Project Accounting, Purchasing and Reports (Web and Discoverer).

University of Virginia

Here, Tutor documentation is available for Oracle Financials, Human Resources and Payroll.

US Army Corps of Engineers (USACE)

According to the site: -

The USACE Project Management Business Process (PMBP) Manual was developed as an web-based on-line tool to assist the U.S. Army Corps of Engineers operation as a team-based organization, operating regionally, and focused on delivering projects on-time, within budget and meeting both the customers’ expectations and public interests. The Corps culture must be closely aligned with the project management business process environment. The Manual provides the Corps with business processes that are applicable in every organization:

  • to enable the Corps to consistently manage all work under the Project Management Business Process (PMBP), using corporate automated information systems
  • to transcend organizational and geographical boundaries, resulting in more efficient and effective work relationships
  • to promote a more project-focused organization, while also serving public interests
  • to more effectively and efficiently use limited resources
  • to enhance the use of cross-functional project delivery teams (PDT) and regional business centers
  • to further guide the organization into a team-based, learning organization that operates corporately

The PMBP Manual was developed using Oracle Tutor to facilitate integration of the business processes with P2. This on-line software allows for continuous update and improvement and provides both written processes as well as a flowchart supplement designed to reach all users.  Tutor also provides for specific role identification, using the Tutor term “author,” to allow users to recognize their responsibilities.  As a web-based on-line tool, the PMBP Manual offers immediate access to policy documents, reference documents and an ease of navigation through the execution of a program or project from work acceptance through planning and execution to closeout.

Oracle Tutor will also allow the user to relate actions directly to software usage and provide screenshots of entry pages aiding in navigation of new software.By allowing users to quickly see results (incorporation of comments and feedback), Oracle Tutor will assist in the continuous improvement of the PMBP Manual.

You can read more about the development of the Project Management Business Process (PMBP) Manual here

Key areas of the USACE site that you should take a look at are: -

  • Processes Index - here you can access all Process and Reference Documents by their phase in the project life cycle.
  • Desk Manual - See the processes as they relate to different roles.
  • “Tutor Best Practices” document
    The purpose of this document is to provide the US Army Corps of Engineers (USACE) with a reference guide that outlines general information regarding Oracle Tutor as well as some of the best practices as identified by the BP/P2 Project Delivery Team (PDT).This guide is not intended to be an Oracle Tutor User Manual, but a guide to aide in standardizing and implementing Tutor as a documentation tool for USACE. The Tutor tool, methodology, training, and roles and responsibilities will be covered along with information on support and installation requirements.

Related White Papers, Presentations and Articles

An article by Howard Penn of Solution Beacon in the R11i quarterly newsletter, entitled “Oracle Tutor 11i”, provides a brief explanation of what Tutor is and why it should be used.

This presentations page at the Perthos Consulting Site contains the following excellent Tutor presentations by Thomas A. Perkins: -

This papers page contains the whitepaper on Tools for a Successful Oracle Tutor Implementation (506KB)

Lastly, you should take a look at the Tutor Special Interest Group (SIG) Home Page that is part of the Oracle Applications User Group (OAUG) - here you will find some sample tutor documents.

Wednesday, July 07, 2004

Oracle Applications User Group (OAUG) Connection Point 2004 Conference Sessions now available

This post contains details of what sessions will be taking place at the OAUG Connection Point 2004 Conference in Orlando, Florida

The OAUG has just released a listing of the training sessions, presentations and panel sessions that will be delivered at Connection Point 2004. According to the OAUG: -

“This year’s event schedule has been revised to afford you more advocacy, educational and networking opportunities! Don’t miss your opportunity to:

  • EXPERIENCE over 200 sessions, including presentations, Q & As, Panels, Workshops and training sessions.
  • DISCOVER complementary vendor products and services in the Exhibit Hall.
  • EXAMINE Applications and solutions in the Hands-on Demo Area.
  • INTERACT with Special Interest and Geographic User Group members.
  • OBTAIN CPE Credits for Financial and Human Resource track sessions”.

If you plan to attend the conference or are just interested in what topics are spoken on at the conference then read more on the sessions here.

Monday, July 05, 2004

Upcoming Oracle Conferences and Events July 2004 - December 2004

This post contains details of various Oracle Applications Conferences and Events taking place in the next 6 months.

Oracle OpenWorld

I spoke at Appsworld both this year and last year and have to say that as a speaker it’s one of the best conferences to attend - they treat you really well (you have your own speaker lounge) and the numbers attending the presentations are high (+/-150, depending on the topic). Oracle has decided to merge AppsWorld (which has more of a functional focus) and OracleWorld (which has previously had a rather technical orientation) in to an event called Oracle OpenWorld. This means that Oracle OpenWorld should be the ideal IT conference to attend for any prospective or existing Oracle users, be they technical or functional. If you don’t manage to attend the events in person you can always visit OpenWorld Online to take a look at keynotes, sessions, photo galleries and online demos. Details of the individual events are as follows: -

Melbourne 7th - 9th July 2004, Melbourne Convention Centre

According to Oracle: -

“Oracle OpenWorld, Melbourne 2004, is Australasia’s premier conference and exhibition for business decision-makers, IT management, line of business managers and Oracle users. Designed for Oracle customers and partners, and for all leading organisations in Australia and New Zealand with enterprise information management needs”.

Shanghai 19th - 22nd July 2004, Shanghai International Convention Centre

According to Oracle: -

“Oracle OpenWorld is the premier Oracle conference and exhibition for business decision-makers, IT management, and line of business managers and users. OpenWorld is a unique program that allows you to gain insights from Oracle management, product development, Oracle customers, and industry experts all during one week this July in Shanghai, China”.

Seoul 1st - 2nd September 2004, Coex Convention Centre

London 6th - 8th September 2004, Excel Conference Centre

The site states: -

“Join us this September as Oracle launches the Oracle OpenWorld European conference series in London, England. The Oracle OpenWorld conference and exhibitions are designed for both business and IT professionals and will provide you with key information and strategies to help you improve processes and manage your most critical information assets”.

Amsterdam 22nd - 24th September 2004, Amsterdam RAI

Milan 28th - 30th September 2004, Fiera Milano Congressi

Munich 5th - 7th October 2004, ICM - Internationales Congress Centre Munchen

Sao Paolo 26th - 28th October 2004, Transamerica Expo Centre

Mumbai 1st - 3rd November 2004, The Hilton Towers

San Fransisco 5th - 9th December 2004, Moscone Centre

According to the site: -

“OracleWorld, the world’s largest conference and exhibition dedicated to Oracle technology and Oracle AppsWorld, the world’s largest conference dedicated to Oracle E-Business Suite applications are joining together in San Francisco this December to create a new conference called Oracle OpenWorld.

By joining the two conferences Oracle will be able to present the complete Oracle story - Oracle’s Information Architecture. Oracle Information Architecture provides secure access to your most critical information assets and allows for you to know more about your customers so you can make the right business decisions at the right time”.

Oracle Applications User Group (OAUG)

Connection Point 2004 - The point of contact September 12 - 15, 2004 Walt Disney World Swan and Dolphin Hotel Orlando, Florida, USA

According to the site: -

“OAUG Connection Point 2004 — The Point of Contact will provide you with an unparalleled educational and networking environment and will be attended by users of Oracle applications who are seeking to maximize their knowledge, experience and understanding of the applications that they use to run their businesses.

OAUG Connection Point 2004 will feature multiple tracks and more than 200 sessions that will provide the latest information on how to:

  • Increase your quality of service.
  • Strengthen your architecture for maximum performance.
  • Minimize IT cost”.

You can also “Optimize your Oracle Applications with OAUG eLearning - efficient, effective education in an onsite environment.”

I spoke at Connection Point 2003 and have to say that this was certainly one of the best Oracle Conferences I’ve been to. From a user perspective there are a vast number of presentations and training sessions to attend. From a speaker perspective it’s nice to have a large audience to speak to - had 250 people at my training session.

United Kingdom Oracle User Group (UKOUG)

Birmingham 1st - 3rd November 2004, International Convention Centre (ICC)

The theme of the conference this year is this year is “Striking the right note with Oracle”. According to their site: -

“This year UKOUG 2004 will be having a musical theme. A harmonious group is really only the sum of its constituent parts. The ability of the players and the instruments they use, along with the coordination of a conductor combine to make a product that others desire. A company cannot survive without the knowledge and skills of it’s staff, who come together to create a greater understanding Oracle”.

I spoke at this conference in 2002. It’s a really good conference to attend but the orientation of the conference is more technical than functional - they have 1 day functional and 2 day technical. Hopefully as E-Business Suite gains momentum there will be more functional content.

South African Oracle User Group (SAOUG)

Sun City 17th - 19th October 2004

The theme of the conference this year is “Delivering to the CIO’s agenda”.

I spoke at this conference in 2003, like the UKOUG it is very technically orientated. Living right next door to South Africa I’ve come to know the market there a bit and have to say that the conferences technical orientation is related to the market being that way. There’s not very much going on with Oracle Apps in South Africa - that is when compared to the database/technical side. Decided to give the conference a miss this year as I’m intending to move to the UK in September.

In Closing…..

As far as I know the call for papers is closed for all of these conferences. I submitted papers for Oracle Openworld London, Amsterdam and Milan as well as for Connection Point 2004 and the UKOUG in Birmingham. All my papers were rejected for Connection Point 2004 so I guess it wasn’t meant to be :-(

I would be interested in getting conference “evaluations” from any attendess or speakers so please make any useful comments or assessments on this post. In addition to this, if you happen to be attending any one of these conferences and would like to blog about your daily experiences at a conference then let me know.

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