Friday, July 16, 2004

Online Business Office Environment at Yale University

This post takes a look at the Online Business Office Environment at Yale University, an ideal place for implementors of ERP systems to take a look at what types of documentation should be prepared when undertaking an implementation.

Recently I discovered the Online Business Office Environment (OBOE) Site at Yale University. I felt it’s the type of site that would give implementors of ERP Systems an idea of what types of documentation would need to be prepared. The thing I’ve always believed with ERP systems is that clients, implementors or consultants do not make enough effort to document the processes. Even if the processes are documented, the knowledge of how the new process is executed is not adequately transferred to those making use of them. Placing this information online and updating it frequently is one way of resolving these issues. It also ensures that continuous learning and education on systems and processes within the organisation is undertaken. Below I have highlighted the two major sub-sections of the Online Business Office Environment and provided a brief summary of what’s available in these particular areas. I am sure the information contained on this site will prove useful to implementors of Enterprise Resource Planning (ERP) systems and in particular Oracle Applications.

Learning Modules

This section contains user guides, training scenarios, tutorials and presentations for each of the following functional areas.

• Procurement
 
• i-procurement
• VIP - Contract Purchases
• WIP - Web Invoice Payment
• SWAP - Simple Web Allocation Process
• General Procurement
• General Accounting
• Journal Staging Area (JSA)
• Custom Commitments
• Receipt Identification Form (RIF)
• Labor Distribution (LD)
• FPM - Financial Planning and Management
• Data Warehousing Portal
• Budgeting - with Oracle Financial Analyzer (OFA)
• HR/LD/Payroll Reporting Using DataWarehouse Portal and Brio BUG
• Other Training
• System & Technology Access Request Tool (START)
• Training Management System (TMS)
• Human Resources and Payroll
• KRONOS Time Keeping System
• C & T Payroll (Casual and Temps)
• Casual and Student Payroll
• Casual Hiring

Policies, Procedures, Forms and Guides

This section of the site contains policies, procedures, forms and guides for the following functional areas: -

• Accounts Payable
• Purchasing
• Internal Services
• Information Technology Services (ITS)
• HR Services
• Payroll
• General Accounting
• Financial Management

There’s plenty of good reading material on this site - enjoy browsing it!